FAQ

A. Two years from the month when beam time is called for right after PAC approval

A. You need to submit a letter asking for extension. The letter is then reviewed by the MT Committee, and once it is approved, one year extension will be granted. In some case, you may be asked to resubmit a proposal for the PAC review again. There is no specific form for the letter, but it should be addressed to Group Director of User Liaison and Industrial Cooperation Group, and include proposal number, proposal topic, name of proposal applicant, affiliated institute, name of contact person, and the reason for extension, and must be submitted to the RIBF Users Office.

A.

(Ex.)	NP0704-RRC01-(ser.num.)
	NP...(NP or ML),
	0704...Year and month of the PAC meeting,
	RRC01...accelerator and allotted number.
(Ex.)	DD08-01
	DD...Detector Development,
	08-01...Year and allotted number

Serial Number: When the approved days of experiment will be used not at once but divided into several experiments, you are required to submit "Accelerator-Use Planning Sheet" for each experiment.

A. Please check with RIBF Users Office.

A. The Serial number will be assigned by RIBF Users Office, so you need only to fill out the proposal number. Prepare "Beam-Time Request Table" for each experiment you are requesting.

A. You will be notified by e-mail. When your beam-time is allocated, promptly submit "Accelerator Use Planning Sheet "for the number of experiment you have requested.

A. Experiment proposal applicant and those listed in the PAC Proposal's List of Collaborators (one does not have to be a RIKEN's permanent employee, but must be enrolled in the second half term of Doctor's course or equivalent level. Undergraduate student can not be a spokesperson) are eligible to be an experiment's spokesperson. The experiment proposal applicant does not have to be an experiment's spokesperson when he/she can not come to RIKEN to perform the experiment. In such case, the experiment collaborator who actually performs the experiment should submit the experiment proposal. When the experiment's spokesperson makes a request for beam tuning and/or change of beam intensity to the machine operator, it is vital that he/she makes his/her instructions clear in Japanese to avoid any accidents. If the spokesperson can not speak Japanese sufficiently, then make sure to arrange for someone to translate the instructions accurately in Japanese.
* When the proposal is submitted by a person not listed in the List of Collaborators, RIBF Users Office may contact the experiment proposal applicant for confirmation.

A. If the spokesperson is not employed by RIKEN, name of a contact person in RIKEN (must be a permanent staff or equivalent involved with radiation work) is required (not applicable when the spokesperson is a member of a partner institution who works full time at RIKEN (Wako campus)). In such case, suggestions/comments (in Japanese) for revision from the in-house Safety Review Committee will also be sent to the liaison person in RIKEN. The experiment's spokesperson and liaison person are required to promptly make necessary revisions in "Accelerator Use Planning Sheet" accordingly.

If you do now know your status or host laboratory in RIKEN, ask RIBF Users Office.

A.For experiment conducted during fiscal 2010, submit a list of experimenters (in Excel file) sent by RIBF Users Office along with your beam-time plan.

A. It means the Director of the experiment spokesperson's affiliated laboratory in RIKEN. However, Director may vary depending on the status and affiliation of the experiment spokesperson at RIKEN as in the following cases:

(1) When the experiment spokesperson is an RIBF independent user, he/she will not be affiliated with RI}KEN. In such case, seal of the Director of User Liaison and Industrial Cooperation Group of Nishina Center who is in charge of registration, management and work of RIBF independent users is required.. As for paperwork required for safety screening, RIBF Users Office will arrange to have a seal of approval directly from the Director of User Liaison and Industrial Cooperation Group.

(2) Whether employed by RIKEN or not as in the case of visiting scientist, student trainees, etc., if the experiment spokesperson is affiliated with RIKEN, a seal from the Eirector of his/her affiliated lab would be acceptable as before. As for paperwork required for safety screening, RIBF Users Office will arrange to have a seal of approval directly from the Director of User Liaison and Industrial Cooperation Group only with the prior approval of the Director.

(3) When the experiment spokesperson is a member of a partner institution, namely only CNS, Niigata University, KEK as of Feb. 2011, his/her supervisor at the partner institution will be considered the Director. The experiment spokesperson must obtain seal from his/her supervisor on "Accelerator-Use Planning Sheet" printed out on paper, and send to RIBF Users Office by mail. (electronic submission not accepted)

A. Starting from "Accelerator-Use Planning Sheet" for the experiment conducted in 2011,the seal/signature of experiment spokesperson (and RIKEN's contact person) is no longer required but the seal of the Director is still required. However, until the experiment plan is judged safe by the Safety Review Committee, submit the Sheet in a PDF format as is. RIBF Users Office will directly ask for a seal of approval directly from the Director.

A. Until the safety screening is completed, only electronic submission is accepted. Only those with a prior approval and seal of the Director as previously notified by RIBF Users Office can be submitted in paper.

A. A new copy will be given. Contact RIBF Users Office to make a request.

A. "Accelerator Use Planning Sheet" approved by Director of Safety Management is valid for one fiscal year. If the valid term of the experiment proposal ends, however, the validity of "Accelerator Use Planning Sheet" ends even if in the middle of a fiscal year.

A. You can resubmit it.

1. When the "Accelerator Use Planning Sheet" is still valid :
   
   • If there is no change made in the information given in the Sheet, you can resubmit as is. Fill out "Beam-Time Request Table" with correct proposal number (up to serial number), and submit.
   • If any changes are made in the information given in "Accelerator-Use Planning Sheet", revise "Beam-Time Request Table" accordingly and submit. When your beam-time is allocated, promptly submit "Notice of Changes of Experimental Plan"*.
2. For beam time scheduled after the valid date on "Accelerator Use Planning Sheet" expires, it can not be submitted as is.
   
   • If there is no change made in the information given in "Accelerator Use-Planning Sheet", write "No changes made in the experiment XXXXX(proposal no. up to serial no.)", and submit. With this, the serial number will become invalid, and the new one will be assigned. If your beam-time is allocated, revise the first page (p. 1 and 2) of "Accelerator-Use Planning Sheet" and submit. The content of second page (p.3) onward of the Sheet need not be changed.*
   • If any changes are made in the information given in the "Accelerator-Use Planning Sheet", the serial number becomes invalid, and can not be used when you resubmit.

* If you have the original Accelerator Use Planning Sheet (those approved up to 2008), submit it as a PDF file as well.

A. No, you are required to submit the "Application for Modification of Accelerator- Use Planning sheet" instead of a new "Accelerator-Use Planning Sheet".

A. No, there is no need for that.

A. Consult RIBF Users Office. If you intend to use the AVF cyclotron with a primary beam which is not in the "established primary beam list", the beam should be developed in collaboration with CNS and therefore CNS researchers should be included in your experimental group. Whether members of CNS ion source group would be included in the authors of the future published papers should be discussed between experiment group and CNS.

A. No you can not.
The Accelerator Use Planning Sheet you have is deemed to be completed at the time when 6 days of beam time is allocated.
Thus, you need to submit a new Accelerator Use Planning Sheet (which will be given a different serial number) at the next beam time request.

A. Submit "Application for Modification of Accelerator-Use Planning Sheet (PDF / Word)" form promptly. Since it may require safety screening, submit at least 10 days prior to the day experiment begins as an electronic file to RIBF Users Office. It may take more time for a change to higher primary beam energy and stronger primary beam intensity.
* "Application for Modification of Accelerator-Use Planning Sheet" can be submitted in paper in which case it must be printed on both sides. The signature/seal of Director is also required.
*The applicant of "Application for Modification of Accelerator-Use Planning Sheet" should be the same as the spokesperson of the experiment on "Accelerator-Use Planning Sheet". (can not be designated to another person) (Refer to Q2-3 for more on Experiment's spokesperson)

A. Both versions have been available since April, 2009. Download from here:

A. Contact RIBF Users Office immediately. (Email)

A. To control the dose of radioactive matter, submit the "Accelerator-Use Termination Report" to the RIBF Users Office within one week after the experiment is completed. Radioactive matters should be kept safely in compliance with the instructions given by Radiation Protection Liaison Officer. If the Report is not submitted, your next beam-time request may not be accepted.

A. Both versions has been available since August, 2010. Download from here.

A. When you publish a paper on experiments at any accelerators of the RIBF, make sure to note "This experiment was performed at RI Beam Factory operated by RIKEN Nishina Center and CNS, University of Tokyo".

A. No, you do not.