Registration Procedure to Become an RIBF Independent User

New Registration　

[ Registration as RIBF Independent Users ]

Please submit the following documents 1-3 to RIBF Users Office at least 30 days prior to your arrival RIKEN. Application forms are downloadable from here. Registration for RIBF Independent Users is valid for two fiscal years, Apr. 1 - Mar. 31. In case you need visa to visit Japan, it takes longer(about 3months) for preparation. Please see detail about it in the next column [On Your Visit RIBF].

* If you are conducting collaborative research at the RIBF with one of the Partner Institutions under the terms of a collaborative research agreement between the Partner Institution and RIKEN, please register directly via the Partner Institution, namely via CNS, KEK. → FAQ.6

Registration Form for RIBF Independent Users
Affidavit
Certificate for Registered Radiation Worker
adiation worker, etc. Approval
GDPR(Only EEA residents )
Face photo(.jpeg file) –
All documents to be submitted by e-mail or Box uploader.
Please see “Appliation Forms” about more detail.

*1, 2 You may bring the originals with you if your arrival is within 14 days before submission.

[ On Your Visit RIBF ]

Please inform us of your arrival date at RIBF in advance. We will provide the following services for RIBF Independent Users in order to facilitate the use of the RIBF.

1) Preparation for VISA

Necessary documents for visa application in RIKEN:

Check sheet for visa application

Schedule of stay

GDPR

Passport copy

Before application, it’s better to consult with the experimental spokesperson for actual visiting schedule. The point of concern is to take 3months to prepare visa application documents, so let us know your visiting schedule earlier than usual.

2）Entry Permit (RIBF User Card)

Please sign in and receive a temporary entry permit at one of the guard stations (Campus Map) upon your arrival. You may proceed to RIBF Users Office with the temporary entry permit. RIBF Users Office is located on the 2nd floor of RIBF Building (Campus Map). You will receive a regular Entry Permit (RIBF User Card) with your photograph at the RIBF Users Office. RIBF User Card can be used as your ID to enter on-campus buildings. Lending or giving your RIBF User Card to another person is prohibited. Notify us if your RIBF User Card is lost or stolen.
Return the RIBF User Card to RIBF Users Office each time you leave RIBF for your country.

3）Training and guidance as an RIBF Independent User.

Training and guidance such as radiation safety control, information security will be provided before you start research activities at the RIBF. It will take about 1.5 hours if you do all of the training at RIBF, but some of them can be done by online such as e-learning and Zoom meeting. The training is held on 9:30 AM to 4:30 PM(JST) on weekdays. Advanced reservations required. Please contact RIBF Users Office for reservations prior to your arrival.

4）Dosimeter (Luminess Badge)

QuIxel Badge will be issued at RIBF Users Office after the training and guidance as an RIBF Independent User. Please return your Luminess Badge to a security box in front of the RIBF Users Office when you leave RIBF. The security box is accessible for 24 hours a day. Luminess Badge will be issued every month. Please change it to new one at the end of each month.

Change in the Registered Information　　　

[ Change in your Home Institution ]

Please resubmit the following documents 1-3 to RIBF Users Office if you change your home institution. Application forms are downloadable from here.

【Documents Required】

Registration Form for RIBF Independent Users
- Submission by email with your photograph as a JPEG attachment.
Affidavit
- Submit the original by postal mail *1
‘Certificate’ as a registered worker in radiation–controlled areas at your home institution
- Submit by e-mail
Radiation worker, etc.
Approval Application Form –Submit by e-mail.

*1, 2 You may bring the originals with you if your arrival is within 14 days before submission.

[ Other Changes ]

Please contact RIBF Users' Office.

Cancellation of Registration as an RIBF Independent User

Please submit a request form to RIBF Users Office by email as soon as possible. If you wish to cancel your registration.
* All the registration as RIBF Independent User will be terminated at a time of the cancellation, e.g. RIBF User Card, dosimeter.

Renewal of your Registration

Registration for RIBF Independent Users is renewable every two fiscal years, starting from Apr.1 and ending at Mar. 31. Please submit Application Forms to RIBF Users' Office at least 30 days prior to your arrival RIKEN.